Display sorted or filtered items
Views make it quick and easy
to see list information in a variety of ways. Besides using views in lists (such as Announcements,
Contacts, and so on), you can use them in document
libraries and discussion
boards. When
you create a view, a hyperlink
that displays the view is added to the view bar
on the page that displays the list. An indicator
marks the active view, as shown: You can create as many views as you want for any
list, document library, or discussion board. When you create a view,
all the members of your team can use it. You can create custom views to do one or a combination of the
following:
- Filter by a set of criteria
- Sort in a particular order
- Hide or show columns
For example, rather than applying the
same filter every time you go to a particular list, you can create a view that
stores the filter. Then, to see the filtered information, you click the hyperlink
that displays the view you created. You can even make your new view the default
view, so that when team members go to the page that displays a list, they automatically see the filtered
information.
You can display sorted or filtered items by storing the criteria
for the sort or filter in a custom view.
- On the page that displays the list, document
library, or discussion board, click Modify settings and columns.
-
Under Views, edit an existing view or create a new
one:
- To edit an existing view, click its name in the View (click to edit)
column.
- To create a new view, click Create a new view, then in
the Name section, type a name for the view. If you want the new view
to be the default view, select the Make this the default view check box.
- Do one of the following:
- In the Sort section, select up to two columns
for a primary and secondary sort.
For example, if you sort by Created By and then by Title, items in the
list are shown in alphabetical order by author name. If an author has more
than one item, titles for that author are also shown in alphabetical
order.
- In the First sort by the column box, click the column that
determines the primary sort of the list (for example, Created By,
Title, Due Date).
- Select the sort order:
- To sort alphabetically from A to Z or numerically from the smallest to
the largest value, click Show items in ascending order.
- To sort alphabetically from Z to A or numerically from the largest to the
smallest value, click Show items in descending order.
- If you want to sort items further, in the Then sort by the column
box, click the column that determines the secondary sort; then repeat
step 2.
- In the Filter section, click Show items only when the
following is true.
- Complete the Show the items when column statement. For example, to display only those
items created by Jeff Smith after June 11, 2001, the statement would read,
"Show the items when column Created By is equal to Jeff Smith, and when
column Created is greater than 6/11/2001."
- At the bottom of the page, click OK.
|