Set a default view of a list, document library, or discussion board
When someone follows a hyperlink
to a list,
document
library, or discussion
board, the resulting page displays a default view. You can modify the default
view or create a custom view to use as the default.
Note If you want to delete the existing default view, you
must first make another view the default.
- On the page that displays the list, document
library, or discussion board, click Modify settings and columns.
- Under Views, do one of the following:
- Click the name of the default view (for example, All Tasks, All
Documents, All Items).
- On the Edit View... page, make changes as desired. Do any of the
following:
-
To change the name of the view, type a new name in the View Name box.
-
To change the file name of this view, type a new file name in the Web address of this view
box.
Note The file name is the only part of the Web
address that
you can modify.
- In the Columns section, select the check box next to each column
you want to display in the view, and clear the check box next to each
column that you want to hide in the view.
- Under Position from Left, select the order in which you want the
columns to appear, where 1 is the leftmost column, 2 is to
the right of column 1, and so on.
- In the Sort section, select up to two columns
for a primary and secondary sort.
For example, if you sort by Created By and then by Title, items in the list are
shown in alphabetical order by author name. If an author has more than one
item, titles for that author are also shown in alphabetical order. Do the
following:
- In the First sort by the column box, click the column that will
determine the primary sort order of the list (for example, Created By,
Title, Due Date).
- Select the sort order:
- To sort alphabetically from A to Z, or numerically from the smallest
to the largest value, click Show items in ascending order.
- To sort alphabetically from Z to A, or numerically from the largest
to the smallest value, click Show items in descending order.
- If you want to sort items further, in the Then sort by the column
box, click the column that will determine the secondary sort order; then
repeat step 2.
- In the Filter section, click Show items only when the
following is true.
- Complete the Show the items when column statement. For example, to
display only those items created by Jeff Smith after June 11, 2001, the
statement would read, "Show the items when column Created By is equal to
Jeff Smith, and when column Created is greater than 6/11/ 2001." Do the
following:
- In the list of column titles, click the column you want to use to
filter the list (for example, Created By, Title, Due Date).
- In the list of phrases, click a phrase that expresses a comparison
you want to make (for example, is equal to, is not equal to,
is greater than or equal to).
- In the blank text box, type a value for the column you selected in step 1.
Note
To filter items based on the
team member's name,
type [Me] as the value for columns that store names (such as
Created By, Modified By). To filter items based on the current date, type [Today]
as the value for columns that store dates (such as Created, Modified).
- If you want to filter items further, click And or Or, and then
repeat steps 1 through 3 under When column.
- If you want to narrow the filter to items that must fit both criteria, click
And.
- If you want to widen the filter to items that fit either criterion, click Or.
- Click Create a new view.
- In the Name section, type a name for the view.
- To set this new view as the default, select the Make this the default
view check box.
- Do any of the following:
- In the Columns section, click the check box next to each column
you want to display in the view, and clear the check box next to each
column that you want to hide in the view.
- Under Position from Left, click the order in which you want the
columns to appear, where 1 is the leftmost column, 2 is to
the right of column 1, and so on.
- In the Sort section, select up to two columns for a primary and
secondary sort.
For example, if you sort by Created By and then by Title, items in the list are
shown in alphabetical order by author name. If an author has more than one
item, titles for that author are also shown in alphabetical order. Do the
following:
- In the First sort by the column box, click the column that
will determine the primary sort order of the list (for example, Created By, Title,
Due Date).
- Select the sort order:
- To sort alphabetically from A to Z, or numerically from the smallest to
the largest value, click Show items in ascending order.
- To sort alphabetically from Z to A, or numerically from the largest to
the smallest value, click Show items in descending order.
- If you want to sort items further, in the Then sort by the column
box, click the column that will determine the secondary sort order; then
repeat step 2.
- In the Filter section, click Show items only when the
following is true.
- Complete the Show the items when column statement. For example, to
display only those items created by Jeff Smith after June 11, 2001, the
statement would read, "Show the items when column Created By is equal to
Jeff Smith, and when column Created is greater than 6/11/ 2001." Do the
following:
- In the list of column titles, click the column you want to use to
filter the list (for example, Created By, Title, Due Date).
- In the list of phrases, click a phrase that expresses a comparison
you want to make (for example, is equal to, is not equal to,
is greater than or equal to).
- In the blank text box, type a value for the column you selected in step 1.
Note
To filter items based on the
team member's name,
type [Me] as the value for columns that store names (such as
Created By, Modified By). To filter items based on the current date, type [Today]
as the value for columns that store dates (such as Created, Modified).
- If you want to filter items further, click And or Or, and then
repeat steps 1 through 3 under When column.
- To narrow the filter to items that must fit both criteria, click And.
- To widen the filter to items that fit either criterion, click Or.
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